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CAMReconciliation

Objective

Reconcile quarterly or annual operating expenses against tenant CAM estimates and bill back the shortfall (or credit the overage) to each tenant.

Prerequisites

  • •Lease has a CAM percentage configured (tenant's pro-rata share)
  • •All operating expenses for the reconciliation period have been posted
  • •You must be signed in as a Manager, Admin, or Master Admin

Step-by-Step Instructions

  1. 1

    Navigate to Accounting → CAM Reconciliation.

  2. 2

    Click + New Reconciliation Run.

  3. 3

    Configure the run:

    • —Property: Select the property to reconcile.
    • —Period Start and Period End (typically Q1, Q2, Q3, Q4, or annual).
    • —Include Expense Categories: By default, all CAM-eligible categories (utilities, repairs, security, cleaning, etc.).
  4. 4

    Click Calculate. Valix pulls all matching expenses and computes each tenant's share based on their CAM % and gross-up settings.

  5. 5

    Review the breakdown table. Each row shows: Tenant, Unit, Estimated CAM Paid, Actual Share, Difference.

  6. 6

    If Management Fee is configured, it's added on top (e.g. 15% admin fee on the recovery).

  7. 7

    Click Post CAM Distributions. Valix creates a Charge for each tenant (positive = you bill them, negative = credit applied).

Troubleshooting Tips

Pro Tip:Enable Gross-Up for Vacancy on the property so variable expenses (utilities, cleaning) are scaled up as if the building were fully occupied, ensuring fair allocation to actual tenants.
Note:Fixed expenses (taxes, insurance) are NOT grossed up — they're distributed based on each tenant's actual pro-rata share.
Note:Once posted, the CAM distribution creates audit-trail entries and cannot be reversed. Review carefully before clicking Post.

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